Step 1: Complete the online Disbandment form. A troop support
specialist will contact you to guide you through the process.
Step 2: Explore new troop options. Find out if girl or adult
members want to find new troops. A pro-rated amount of troop
funds will follow a girl to her new troop. Also, check to see if girls
would like to continue as individually registered Girl Scouts.
The funds in the troop bank account will be pro-rated by the
number of girls on roster at the time of disbandment. Those funds will
be sent to the Service Unit and they will disburse each girl's
pro-rated amount to their new troop or the funds will remain with the
service unit if they are no longer continuing.
Step 3: Dispose of the troop’s equipment. Let girls have a say
about troop equipment. For example, if your Girl Scout troop owns
camping equipment, the girls might decide to give it to a troop that
is just starting out. Service units often have a “help yourself” table
at monthly meetings where Girl Scout items no longer needed are placed
for troops who can use them.
Step 4: Guide Girls to use remaining troop money. Graduating
high school students can get a lifetime Girl Scout membership. Or, the
troop may decide to do a final activity. Or they can donate the funds
to a charity they would like to support.
They can also donate to these options:
- Their service unit
- Another Girl Scout troop
- The Juliette Low World Friendship Fund
Troop and service unit funds are never given to girls or volunteers
as cash. Nor can troop funds be used to purchase gift cards. Tax
implications apply when cash or gifts cards are given to an individual
or another organization, no matter how nominal the amount.
Need help making these decisions? Contact your service unit
treasurer or the council finance support specialist at firstname.lastname@example.org.
Step 5: Close the Wells Fargo troop checking account if your
troop plans not to continue. Before you close the account, make sure
all checks and other debits have cleared.
If the account has a balance, the troop can decide what to do
with the money that remains. Then, visit the original bank branch to
close the account in person.
If your account has unspent funds, ask the bank to make out a
cashier’s check to your service unit. Plan to provide the service
unit with the check within three business days.
If you have girls who wish to continue in Girl Scouts, the
service unit treasurer will distribute funds to the troops who
accept the girls.
When troops choose not to continue, unused troop funds that
are left in troop accounts become the property of Girl Scouts San
Step 6: Complete disbandment documents including a Financial Tracking Worksheet and Disbandment Report. These notify the service
unit about the disbandment and indicate plans for funds and girls.
Submit documents to the service unit treasurer within 30 days of your
last Girl Scout troop meeting. Include the last four years of troop
financial records (financial reports, receipts bank statements, and
the checkbook register).