Activity Approval

Does your troop activity need approval?

A troop activity or trip needs approval from your service unit activity consultant if it meets one or more of these criteria:

• The activity lasts more than eight hours or overnight.
• The Safety Activity Checkpoints require approval.

If you need approval:

1. Complete these forms:
   • Activity Approval Form (save this form to your computer before completing it).
   • Trip or Event Permission Form (provide these to families; electronic signature is fine).
   • A Safety Management Plan (if your activity is complex or if required by your activity consultant).
2. Request approval from your activity consultant. Answer a few questions and upload the documents you completed in Step 1. Upload just one copy of the Trip or Event Permission form—not one for each girl.

Note: These forms are required whether visiting Girl Scout San Diego properties or elsewhere.

If you don’t need approval:

1. Let parents know where you’ll be and when. Use the communication method you agreed on.
2. Provide a Trip or Event Permission Form for any parent who didn’t give permission for routine activities on the Girl Health History and Annual Permission Form.
3. Make transportation plans clear. If troop parents will be driving girls other than their own, ensure that they’ve had a background check and have received the Message to Volunteer Drivers.
4. Always follow the Safety Activity Checkpoints (following these is required even if approval isn’t required).
5. Have fun and share your troop’s experiences at sdgirlscouts.org/shareout.

Other resources you might need

Questions? Contact your activity consultant or training@sdgirlscouts.org.